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| MEMORANDUM
OF ASSOCIATION & BY-LAWS |
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| 1.0 Name and
Address of the Association: |
| 1.1 |
The name of the Association
shall be “Alumni Association, Sri Ramachandra
Medical College & Research Institute (Deemed
University), Porur, Chennai – 116”. |
| 1.2 |
The Registered Office of the Association
shall be located at Sri Ramachandra Medical College
& Research Institute (Deemed University) campus,
No.1, Ramachandra Nagar, Porur, Chennai –
116, at present and it may function at any address
as may be decided by the Executive Committee of
the Association. |
| 1.3 |
The business hours of the Association
shall ordinarily correspond to the working hours
of Sri Ramachandra Medical College & Research
Institute (Deemed University) Porur, Chennai –
600 116. |
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| 2.0 The objectives
of the Association: |
| 2.1 |
Bring the old
students of Sri Ramachandra Medical College &
Research Institute (Deemed University), Porur, Chennai
under one forum for exchange of experience, dissemination
of knowledge and talents amongst its members and
also for the furtherance of fellowship, advancement
of scientific knowledge in general of the community
and country.
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| 2.2 |
To conduct seminars, conferences, workshops and
meetings of medical professionals and faculties
for the purpose of promotion of medical knowledge
and skill.
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| 2.3 |
To represent and participate in such seminars,
conferences, workshops or meetings conducted by
various Medical Associations, Establishments and
to seek recognition (representation) in various
forums of State and Central Governments, Quasi Governmental
Organisations, private and other Autonomous Bodies,
with a view to contribute to the furtherance of
the objectives of the Association.
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| 2.4 |
To advise and interact with State and Central
Government Bodies, Universities, Professional Associations
and Associations of Pharmaceutical and Medical Equipment
Manufacturing Industries and Marketing Agencies
on matters relating to promotion of medical education
and training, hospital management and health care
delivery systems.
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| 2.5 |
To create and establish
endowments for granting scholarships and prizes
to the students of Sri Ramachandra Medical College
& Research Institute (Deemed University), Porur,
Chennai with a view to promote and encourage talents
of medical students.
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| 2.6 |
To raise or collect funds by subscriptions, contributions,
donations, loans or by any other legal means for
furtherance of the above objectives of the Association.
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| 2.7 |
To do all such acts, deeds and things
as may be incidental, conductive to or necessary
for the furtherance of the above objectives. |
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| 3.0 Powers and functions of
the Association: |
| 3.1 |
The Association shall have powers to enrol members,
form committees, sub-committees and call for periodical
meetings to achieve the objectives mentioned above.
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| 3.2 |
Further, the Association may, organise sports,
games and other social activities for the benefit
of its members and their families.
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| 3.3 |
The Association may also engage itself in such
other activities, in conformity with the rules and
regulations given hereunder. |
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| 4.0 Membership: |
| 4.1 |
All past students of Sri Ramachandra
Medical College & Research Institute (Deemed
University), Porur, Chennai 600 116 are eligible
to become Members of the Association.
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| 4.2 |
There shall be four categories of Members viz.,
| a) Donor |
those who
pay or donate a lumpsum
of not less than Rs.5,000/- |
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| b) Patron Members |
those who pay or donate
a lumpsum
of not less than Rs.2,500/- |
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| c) Life Members |
those who pay a one-time
subscription of Rs.1,500/- |
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| d) Associate Members |
past and present faculty
members of
SRMC & RI (DU) Porur, Chennai who are
not old students of the college are eligible
to become Associate Donor Members or Associate
Patron Members or Associate Life Members of
the Association on payment of the subscription
prescribed as above. |
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| 4.3 |
All the members shall notify their change of address
to the Secretary of the Association within one month
of such change.
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| 4.4 |
Any member, who directly or indirectly acts in
such a manner as to brig disrepute or in contravention
of the aims and objects of the Association, may
be removed from membership of the Association by
passing a resolution with a 2/3rd majority of the
members present and voting in the Executive Committee
meeting; provided that the member will be given
an opportunity to represent his case before moving
such resolution. |
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| 5.0 Management of the Association: |
| 5.1 |
The affairs of the Association shall be managed
by an Executive Committee consisting of 11 members,
viz., President, Vice-President, Secretary, Joint
Secretary, Treasurer and 6 Members. |
| 5.2 |
The members of the Executive Committee shall be
elected by the Members of the Association at the
Annual General Body Meeting and they shall hold
office for a period of three years. |
| 5.3 |
All the outgoing Executive Committee members are
eligible for re-election. |
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| 6.0 Election: |
| 6.1 |
An Election Committee consisting of one Convenor
and two Members of the Association shall be constituted
by the Executive Committee on a date not less than
three months before the expiry of term of office
of the Executive Committee. |
| 6.2 |
The Election Committee shall frame a Schedule
indicating last date for nomination withdrawal of
and the date of election (if necessary), and call
for nominations from the eligible members for election
to the Executive Committee. Each nomination shall
be proposed by and seconded by two members of the
Association with the consent of the candidate given
in writing and duly signed by them and addressed
to Secretary. The nominations shall reach the Secretary
as per schedule given by the Election Committee.
The Secretary shall after the last date for withdrawal
and after scrutiny forward all pass all the nominations
received by him to the Election Committee. |
| 6.3 |
The Election Committee shall scrutinise the nominations
received and inform the candidates concerned of
the acceptance or otherwise of the nomination. After
the withdrawal period is over, if there is a contest
election, will be conducted. The Election Committee
shall send the Ballot papers to the entire eligible
member. Ballot papers, with vote marking, received
back from the members will be scrutinised by the
Election Committee and the results will be reported
by the Election Committee of the Secretary of the
Association. |
| 6.4 |
The secretary shall place the report of the Election
Committee in the next Meeting of Executive committee
and the results shall be announced after the approval
of the Executive Committee and shall be placed at
the Annual General Body Meeting for ratification. |
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| 7.0 Power of Executive Committee: |
| 7.1 |
The Executive Committee shall normally meet once
in six months. |
| 7.2 |
The Secretary may, whenever he finds it necessary,
call for an emergency meeting with the consent of
the President or on the requisition of at least
5 Members of the Executive Committee, in writing.
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| 7.3 |
Notices of all the meetings giving the place,
date and time shall be sent by the Secretary to
the registered addresses of the Committee Members
with an agenda for the meeting one week before the
date of the meeting.
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| 7.4 |
The quorum for the Committee Meeting shall be
nine Members of the Committee.
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| 7.5 |
The meeting of the Executive Committee will be
presided over by the President and in the event
of the President being not present or not being
able to participate in the meeting, the Vice-President
will preside.
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| 7.6 |
If the Vice-President is also not present, then
the Executive Committee may choose one of the Members
present in the meeting to chair that meeting of
the Committee.
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| 7.7 |
All questions arising at any meeting of the Executive
Committee shall be decided by a simple majority
of the Members present and in case of equal votes,
the presiding member shall have a second or casting
vote.
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| 7.8 |
Any Member of the Executive Committee who absents
himself for three consecutive meetings of the Executive
Committee without leave of absence shall be removed
from the Roll of Executive Committee.
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| 7.9 |
No act or resolution of the Executive Committee
shall be deemed to be invalid for the reason that
such act or resolution having been done or passed
during any vacancy in the Executive Committee. |
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| 8.0 General Body Meeting: |
| 8.1 |
The Executive Committee shall convene a General
Body Meeting of all the Members once in every year
(hereinafter) referred to as Annual General Body
Meeting), on or before 30th September of every year.
8.1.1 Notice of the
General Body Meeting of the Association shall
be given to the members at least twenty one
days before the day appointed for such meeting.
8.1.2 The notice shall be sent to the members
by one or more of the following modes;-
a. by local delivery; or
b. by post; or
c. by circulation among members; or
d. by publication through press.
8.1.3. The notice shall also be affixed on
the Notice Board of the Association.
8.1.4. The notice shall specify the day, hour
and place and the object of the Meeting and
in case any amendment to bye-law or objects
of the Association contained in the Memorandum
is intended to be proposed, a copy of every
such amendment shall be enclosed with the
notice.
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| 8.2 |
The Association at its Annual General Body Meeting
shall appoint each year, a qualified Chartered Accountant
to be the Auditor of the Association on such terms
and conditions as may be approved by the Association. |
| 8.3 |
The Executive Committee shall maintain or cause
to be maintained, proper accounts for the financial
transactions of the Association in such form as
may be prescribed in consultation with the Association’s
Auditor. |
| 8.4 |
The Executive Committee shall have powers to frame
additional bye-laws, consistent with the spirit
of the objectives of the Association, in respect
of the matters which are not provided for. However,
the additional bye-laws, so framed, shall be placed
before the next General Body Meeting for ratification. |
| 8.5 |
The Executive Committee shall prepare and lay
before the Association at the Annual General Body
Meeting every year an audited statement of accounts
and receipts and expenses of the financial year
together with the report of the Association’s
Auditor thereon. |
| 8.6 |
Apart from the Annual General Body Meeting, the
Executive Committee may convene additional General
Body Meeting(s), if necessary, hereinafter referred
to as Extra-ordinary General Body Meeting(s). |
| 8.7 |
If 25 or more Members send a requisition to the
President or to the Secretary, in writing, requesting
to convene an Extra-ordinary General Body Meeting
to consider important matter as they think necessary,
it should be considered by the Executive Committee
and such Extra-ordinary General Body Meeting shall
be convened within one month from the date of receipt
of the requisition in writing and in accordance
with the bye-laws 8.1.1., 8.1.2., 8.1.3., and 8.1.4.
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| 8.8 |
Extra-ordinary General Body may, by special resolution,
amend the provisions of its Memorandum relating
to the objects of the Association, or the bye-laws
for the purposes mentioned below.
a) To carry on the administration of the Association
more economically and efficiently; or
b) To attain its aims and objects by new or improved
means.
8.8.1. The special resolution shall be deemed
to have been passed when not less than three
fourth of the Members present and entitled
to vote in the meeting approve the resolution.
8.8.2. An amendment to the Memorandum or to
the bye-laws shall take effect from the date
of passing of such special resolution unless
otherwise expressly provided for in such resolution.
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| 8.9 |
Any accidental delay caused in transit, in respect
of receipt of the notice by one or more Members
shall not render the meeting void.
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| 8.10 |
If any one of the Vice-Presidents is also not
present, then the Members present can elect one
amongst themselves to chair and preside over that
meeting.
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| 8.11 |
The quorum for the General Body Meeting shall
be 20 (twenty).
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| 9.0 Powers and Duties
of the Secretary: |
| 9.1 |
The Secretary shall cause minutes to be duly entered
in the books provided, in respect of – - -
a) All appointments of officers and employers, of
the Association;
b) The names of the members present at each meeting
of the Executive Committee and of any sub-committees;
c) All resolutions passed by the Executive Committee
and sub-committees; and
d) All resolutions and proceedings of the General
Body Meeting of the Association.
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| 9.2 |
Every such minute of any meeting of the General
Body or Executive Committee or of any sub-committee
will be approved by the chairman of the meeting
and subsequently confirmed in the next succeeding
meeting of the corresponding body and shall be construed
as prima facie evidence of the matters stated in
such minutes.
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| 9.3 |
The Secretary shall carry on all correspondence
relating to the Association and of the Executive
Committee in accordance with the bye-laws and the
resolutions passed under these rules.
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| 9.4 |
The Secretary shall be the custodian of the title
deeds, records and other documents relating to the
transactions of the Association and shall be in
charge of all movable and immovable properties belonging
to the Association.
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| 9.5 |
The Secretary shall prepare an Annual Report on
the activities of the Association and place it before
the Executive Committee for its approval.
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| 9.6 |
The secretary shall, with the assistance of the
Treasurer, prepare a budget of the probable receipts
and expenditures for the next year and place the
same preferably in the first Executive Committee
Meeting. Such budget shall continue in force unless
and otherwise modified by the Executive Committee.
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| 9.7 |
The Secretary shall have power to accept resignation
from the members of the staff and to direct their
relief from duty, subject to any regulations made
in this behalf by the Executive Committee.
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| 9.8 |
The Secretary shall maintain and submit to the
Registrar of Societies all such records, annual
or other statements, as specified in the Tamil Nadu
Registration of Societies Act and the Rules.
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| 9.9 |
Each Member is eligible to be supplied with a
copy of bye-laws, list of members and the details
of receipts and payments account, free of cost,
at the end of every year. Additional copy of by-laws,
list of Members and details of receipts and payments
account shall be supplied on application and payment
of a fee of Rs.60/- for each item said above.
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| 9.10 |
The Register of Members, the Minutes Book and
the Books of accounts of the Association shall be
made available to the members for inspection, on
written request, free of charge. |
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| 10.0. Powers and duties of the
Treasurer: |
| 10.1 |
The Treasurer shall be responsible for keeping
of proper accounts and for discharge of such duties
as may, from time to time, be entrusted to him by
the Executive Committee.
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| 10.2 |
The Treasurer shall receive all moneys on behalf
of the Executive Committee and deposit the same
in the name of the Association in the Bank or in
any institution approved by the Executive Committee.
He may open separate accounts in the name of different
Committees of the Association as per Executive Committee’s
Resolution.
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| 10.3 |
The Treasurer jointly with the Secretary or one
of the Office Bearers, as decided by the Executive
Committee, shall have power to draw moneys from
the Bank or Institution as the case may be, and
disburse moneys to the person concerned according
to the resolutions or the bye-laws.
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| 10.4 |
The Treasurer shall prepare a list of receipts
received and payments made during each month and
circulate an abstract of the same of the Executive
Committee at the end of each quarter.
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| 10.5 |
The Treasurer shall prepare the annual accounts
of the Association, have them audited by Auditor
duly appointed by the General Body and submit it
for approval of the General Body. |
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| 11.0 General: |
| 11.1 |
The Association will have perpetual succession.
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| 11.2 |
The Association may sue or be sued in its name
and shall be represented by its Secretary.
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| 11.3 |
All documents by, and in favour of the Association
and all entries in the Government and other public
registers in respect of the lands and buildings,
of the Association, payment of taxes, rates, charges
etc., to Government and other authorities shall
be made by the Secretary only in the name of the
Association.
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| 11.4 |
The financial year of the Association shall be
from 1st April to 31st March of succeeding year. |
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| 12.0. Members not
to receive profits: |
| The
fund and the properties of the Association, however
derived, shall be applied solely towards the promotion
of the objectives of the Association and no portion
thereof shall be paid or transferred or distributed
directly or indirectly whether by share or profit
to the Members of the Association. However, nothing
herein contained shall prevent any payment made
in good faith towards reasonable remuneration to,
or reimbursement of travelling and other expenses
incurred by, any Member of the Executive Committee
or Office or Employee of the Association for the
purpose and business of the Association. |
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| 13.0. Saving Clause: |
| In
respect of the matters not specially provided for
in these bye-laws, the provisions of the Tamil Nadu
Societies Registration Act, 1975 (Tamil Nadu Act
No.27 of 1975) will apply. |
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|
SECRETARY
SRMC & RI ALUMI ASSOCIATION |
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